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XenDirect Pricing |
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Web Registration Management System - Annual Subscription Method
1) Annual Subscription Fee - covers hosting, maintenance, updates, upgrades, and support
2) Named User Fee - for user access above base rate
3) One Time Setup Fee
4) ODBC access included (with XenEnterprise; optional fee for XenBasic and XenPlus)
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Web Registration Management System - Licensing Fee Method
1) Licensing Fee - covers hosting, maintenance, updates, upgrades, unlimited users, ODBC, setup, and support
2) Annual Maintenance Fee - percentage of original licenisng fee
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Options - Priced Per project
Data conversion, OCR form image importing, biometric attendance reporting, ID card print integration,
online course software integration, data analysis, custom payment gateways, and custom feature/report development.
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Registration Features |
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Multiple Payment Methods - Staff entered payments via
credit card, cash, check, billing, vouchers, on account, split payments, and refunds.
Web Registration payments via credit card, e-check, partial payments, and
zero fee courses. Refunds can be placed on account towards a future payment.
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Modify Transactions - Permission based Staff ability to void,
modify, or delete transactions. Report options allow Staff to choose transactions to display.
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Transfers/Cancellations - Cancel and transfer registration.
Issue refunds or credits and charge special fees.
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Confirmations - Automatic email confirmation sent to web registrants and option for Staff entered registrants. Staff can alternately print and mail same communications.
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Search Options - Registrants can search courses using
session, program area, and multiple field keyword search. Staff have dozens
of flexible search options.
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Close Registrations - Registrations close based on number
of days prior to course start set by Staff. Staff can override restriction for mail, phone, and
walk-in registrations.
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Quantity Registrations - Enter quantity enrollments
per course without registration profiles. Perfect for corporate, seminar, and large group events.
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Secure Transactions - Shopping cart features secure
credit card transactions.
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Registrant Profiles - Manage participant information
including over 100 data fields with custom display options.
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Registrant Transactions - Registrations,
purchase memberships, discounts, and manage basic profile.
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Multiple Sessions - Registrants can search, view, and
register for courses across multiple sessions based on options set by Staff.
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Attendance - Staff can track total
days attended, contact hours per course.
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Attendance - Staff can track daily, total
days attended, contact hours per course.
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Waiting Lists - Registrants can
enter name on waiting list for full courses based on options set by Staff. Staff easily manage waiting lists
and accept registrants when course slots are available.
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Fees - Staff can set multiple fees and fee types per course and per membership level.
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Secure Access - Extensive administrative ability to assign multiple levels of security per user.
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Registrant Features - includes user defined fields |
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Registrant - Profile, registrations, transactions,
grading, total attendance, memberships, transfers, cancellations, waiting lists, and case notes.
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Registrant - Checklists, employment tracking,
classifications, funding, and individual accounts.
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Registrant - Daily attendance, goals, outcomes,
referrals, assessments, school residency, coursework, progress tracking, report cards, testing, and governmental reporting.
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Course Development Features - includes user defined fields |
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Locations - Create facility, building, and room profiles with directions link displayed in Web Registration details.
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Staff Profiles - Create staff and instructor profiles including variable compensation rates and methods.
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Staff Profiles - Track instructor certifications, expirations, and staff development credits.
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Course Management - Develop and manage course details including scheduling, unique and variable fees, discounts, descriptions, locations, instructors, equipment requests, textbooks, and unique refund policies.
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Countbook™ - XenDirect's unique quick enrollment and course reference dashboard perfect when fast information is demanded such as during phone registrations.
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Master Calendar - Primary program year calendar with holiday scheduling, deadlines tracking, and payroll period tracking.
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Course Funding - Track sponsor specific funding at the course level including a sponsor history and contact log.
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Course Enhancements - Course level calendars, instructor coursework tracking, attendance roster tracking, and sponsor donations tracking.
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Multiple Fees - XenDirect handles unlimited multiple revenue fees and fee types and can track using account codes unique to your organization.
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Expenses - General ledger tracks course level expenses with user defined detail for most accurate revenue/expense comparison, profit/loss analysis, and go/no-go analysis.
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Administrative Dashboard - Instantly get the latest important statistics and today's activities reports. Customize display of the dashboard view. Content varies per XenDirect version.
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Course Proposal/Approval - Through the Web Registration, instructors and/or registrants can submit course ideas via form downloads. Draft courses can be reviewed by key staff before final approved.
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Min/Max Values - Staff can set minimum and maximum age and enrollment levels enforced during registration. Staff can manually override when necessary.
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Facility Management - Create and manage facilities down to the room level including leasing rooms to other organizations. Alert utility notifies staff of scheduling conflicts.
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Discounts - Staff can create various discounts including early bird and promotion codes.
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Rosters - Staff and instructors can review and print course rosters, sign-in forms, and other reports as allowed through site security.
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Contract Training - Staff can manage contract and corporate training programs and prevent display online.
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Program Management - Identify various program specifications and requirements.
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Program Progress - Track registrant's progress, content completion, achievements, and outcomes.
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Financial Aid - Manage registrant funding sources, individual accounts, and collections including time payments and third party sources.
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Marketing Features |
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Brochure Development - Export data for brochure development or use the brochure report to create a draft brochure format and import into popular desktop publishing software.
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Mailing Lists - Create mailing lists and print mailing labels. Export targeted mailing lists for use in direct mail campaigns and brochure mailings.
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Merge Letters/Forms - Staff can create and print an unlimited number of custom letter or form formats to merge with registrant and course data.
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E-mail Marketing - Staff can create and email custom text or html email formats to merge with registrant and course data. An automatic record is added to the registrant's history including the email subject line.
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Reporting Features - includes extensive search and formatting options |
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User Defined Reports - XenDirect users can upload reports meeting specified design requirements allowing staff access to preview and print reports from within XenDirect.
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Custom Reports - Optional reports built by Xenegrade meeting your design requirements.
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Average Attendance - Daily or monthly attendance statistics.
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Daily Attendance - Detailed daily attendance.
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Perfect Attendance - Detailed daily attendance.
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Total Attendance - Total only attendance with contact hours and number of days.
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Rosters - Numerous roster templates from one day to monthly formats.
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Enrollments - Enrollment lists and counts.
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Case Notes - Registrant case notes, history, and disciplinary logs.
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Certificates - Completion and achievement certificates for registrants.
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Classifications - Detailed and aggregate registrant population type counts.
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Content Completion - Per day completion of registrant's course content.
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Demographics - Detailed and aggregate counts of registrant demographic data.
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Funding - Detailed and aggregate registrant funding and individual accounts.
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Labels/Envelopes - Mailing labels and envelopes for registrants, staff and sponsors. Additional label formats for course folders, course packets, and staff name tags.
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Merge Letters/Forms - Staff defined templates for letters or form formats with merging options for registrants, staff and course data.
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Registration Forms - Portrait or landscape formatted registration forms with registrant data. Perfect for filing if required after phone and internet registrations.
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Activity Schedules - Registrant's current activity transcript.
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Test Results - Results of registrant's academic testing such as the TABE or GED exam.
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Transcripts - Registrant's historical listing of enrollments, grading, and total days/hours attendance.
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Course Lists - Various templates detailing course lists formatted for analysis or posting.
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Sign In Forms - Instructor daily sign in forms.
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Profit/Loss - Detailed and aggregate financial analysis of revenue and expense records from the general ledger.
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Transactions - Detailed and aggregate list of general ledger records.
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Receipts - Numerous receipt formats for registrant payments.
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Contact Hour Revenue - Detailed and aggregate revenue lists of various contact hour based revenues such as FTE.
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State Reporting - Various report formats for official state reporting. May require customization.
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Employment - Registrant's pre and post enrollment employment history.
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Outcomes/Progress - Registrant's goals, achievements, outcomes, progress reports.
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Data Audits - Various data reports reviewing possible data inconsistencies and correction recommendations.
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Additional Web Registration Features |
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Page Designer - The online web designer provides staff the ability to manage color and text of the Web Registration search/cart pages.
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MyAccount - Registrant's can register, make payments, and update profile information.
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Refund Policies - Course detail can display refund policy when different than overall program refund policy. Option to require registrant to acknowledge refund policy before completing registration.
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Email Confirmation - Automated email registration confirmation with email attachment option.
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Featured Courses - Highlight special events and course sections.
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Prevent Cart - Several options allow staff to display course information but prevent registration until ready.
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System Enhancements Options |
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Form Scanning - Use OCR form scanning to import data from hand completed forms directly into XenDirect. Speeds up time consuming processes such as registration and attendance. Custom form development available.
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Photo ID Creator - Create and print staff and student photo identification cards without re-entering profile data.
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Automated Attendance - Use a swipe card or thumbprint scanning device to collect attendance data as registrants enter and leave the classroom.
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Support and Training |
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User Guides - Online knowledge available 24/7 though the Support Center. Also available in PDF format.
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Troubleshooter - Online step by step guide for common processes available 24/7 through the Support Center.
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Support Center - Online support for submitting questions, issues, suggestions, and requests. Includes knowledgebase, troubleshooter, and latest news.
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Training - Onsite or web based training.
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Program Analysis - Consult with experienced personnel using your program's data.
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Custom Development - Consult with programming personnel on the development of custom processes and/or reporting for inclusion into XenDirect.
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Phone Support - Phone support available for topics not easily handled through the Support Center.
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* One of the features listed is scheduled for the version 2.03 upgrade release. |
Xenegrade Corp.
